Stop Wasting Time Trying to Manage Your Club Income

Stop Wasting Time Trying to Manage Your Club Income
January 25, 2019 Joy

Stop Wasting Time Trying to Manage Your Club Income

Here’s what we see in clubs all the time:

  1. Treasurer emails every single member in January telling them to pay their annual membership dues.

  2. Treasurer trudges to the post office box every few days looking for checks that have been mailed in.

  3. Treasurer waits weeks while a few checks trickle in here and there.

  4. Treasurer waits until they have a dozen checks and then goes to the bank to deposit them.

  5. Treasurer signs in to Quickbooks to log the different payments.

  6. Treasurer repeats steps 2-5 over the course of the winter and early spring months.

  7. Treasurer gets lazy and skips step 5.

  8. Membership dues aren’t logged consistently, people have questions about how much money they owe, people sneak into the pool and play tennis even though they haven’t paid their membership dues. In short, membership dues are a mess by the time the pool opens in early summer!


Here’s a better way: Let Pool Dues do all the work.

Let’s look at those 8 points again with our system in place…

  1. Treasurer emails every single member in January telling them to pay their annual membership dues.  Pool Dues sends out a mass invoice email ONLY to members that need to pay.

  2. Treasurer trudges to the post office box every few days looking for checks that have been mailed in. People will pay with PayPal, thus no checks in the post office box.

  3. Treasurer waits weeks while a few checks trickle in here and there. Members might still take their sweet time paying their dues, but at least the money trickles into PayPal rather than into the post office box. Though if those members want to keep reserving tennis courts or the clubhouse, they will pay on time.

  4. Treasurer waits until they have a dozen checks and then goes to the bank to deposit them. No need to deposit anything!

  5. Treasurer signs in to Quickbooks to log the different payments. Payments are logged in PayPal and they’re logged in the Pool Dues backend. Our proprietary system built specifically for neighborhood clubs will do all the work of organizing payments.

  6. Treasurer repeats steps 2-5 over the course of the winter and early spring months. No need to repeat the steps, simply send another mass invoice and sit back.

  7. Treasurer gets lazy and skips step 5. Treasurer can be lazy – Pool Dues has got your back.

  8. Membership dues aren’t logged consistently, people have questions about how much money they owe, people sneak into the pool even though they haven’t paid their membership dues. In short, membership dues are a mess by the time the pool opens in early summer! Your check-in kiosk will only display the names of current members. Your tennis reservation system will only allow current members to make a court reservation. The Pool Dues backend has everything organized and ready for you by opening day to hand out wristbands or keyfobs.


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When we aren't at the pool, we are writing code in the Atlanta area. 🍑