When we import members to your website, we assign them a product to get invoiced for the next time they need to pay. So for example, if we setup your club in the Winter or Spring, most likely your members have not yet paid for the coming Summer, so we set an expiration to sometime in April of that year.
By using the Mass Invoicing option, every member that expires in the current year will get an invoice to pay. When a member pays, their expiration is set forward to the next year, so they are excluded from being invoiced again the next round of Mass Invoices you send out.
Members on Yearly Automatic Recurring plans will not get an invoice, as we assume they will re-bill automatically.
We recommend your Treasurer begin invoicing 4-8 weeks before your due date, so members have plenty of time (and reminders) to go online and pay.
For a club with an April 15th due date, invoicing could go something like this…
March 1 – First round of invoices (100% of members get one)
March 15 – Second round (80% of members get one)
April 1 – Third round (50% of members get one)
April 7 – Fourth round (20% of members get one)
April 15 – Fifth round (5% of members get one)
Using the Mass Invoice Module